Privacy, Security, and Trust

FlexFiles supports sensitive document work through separated access models, controlled intake patterns, and auditable operational flows.

Trust model

Guest uploads are separated from internal workspace permissions.
Hiring decisions and candidate status changes remain auditable.
Workspace roles help keep internal access narrower than public links or guest intake.
Shared AI outputs can be distributed without exposing the full underlying workspace.

Public tool privacy language

The public tools experience emphasizes secure processing and low-friction privacy messaging directly on the tools catalog and tool pages.
This is meant to reassure one-off users before they upload files, especially when they are not yet operating inside a workspace.

Privacy guidance

Use purpose-specific folders, links, and jobs so sensitive documents are not mixed with unrelated content.

The more important the workflow, the more the product structure should mirror the business purpose. That is what makes access review, data hygiene, and auditability workable over time.

Recommended safety patterns

Use guest upload links for bounded external intake.
Use shared chats for bounded external distribution of AI findings.
Keep internal collaboration inside clearly owned folders.
Avoid mixing sensitive and non-sensitive workflows in the same folder path when governance matters.